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Manhattan Chamber of Commerce Event Planning Minutes
255 South State Street, Unit A, Manhattan, IL 60442
August 13, 2019

Present: Donna Bateman, Kristy Byers, Mary Kay Cooper, Shari Fiocca,Tim McGrath, Joe Regan and Administrative Assistant Peggy Kraatz
Absent: Kevin Sing 

Shari called the meeting to order at 5:21 pm. Joe moved and Kristy seconded a motion to approve both the July 9 and July 23 minutes. Motion carried. Donna’s treasurer’s report showed a checking account balance of $11,310.67. Joe moved and Kristy seconded a motion to approve the report. Motion carried. It was noted that over $7,000 would be needed to pay for the fireworks. Since HomeStar is closing, Tim moved and Kristy seconded a motion to move the $3,840.22 funds from HomeStar into First Bank of Manhattan checking. Motion carried.

Welcome Bags: Peggy noted that 70 bags are already made up. Some businesses will need to drop off more items by the end of September.

Networking: The next networking event is scheduled on Aug. 21 at LC Chiropractic location. Joe may be the speaker at the September meeting if it is held the same day as the Ladies Night Out. The October luncheon’s speaker is Roadhouse 52. Ace wanted a speaker’s spot and Tim will do December. It is still unclear who had been paying for the lunch. Going forward it could be a combination of speaker, sponsor and food provider who may not necessarily be a member. 

Labor Day Parade:Parade street volunteers are needed. Let Peggy know if you can assist. Peggy has received 5 entries. The group decided to waive the clean up fee for the Historical Society’s entry of Civil War reenactors and cavalry if the reenactors clean up after the horses. Peggy said that a crane company was interested in being in the parade. Due to the size and the weight of the larger crane, it would not be allowed. The smaller one would work if it parked in the unfinished subdivision south of Anna McDonald School on Rt. 52 to feed into the parade.Cranes may be restricted to travel only on state roads. The old timers baseball game will start at 1:00 pm at Central Park.

Labor Day Fireworks: Peggy said that the total collected thus far for fireworks is $6,100. This includes the extra $1,000 from last year and the $1,592 thus far from Ace’s roundup weeks. Two more weeks of Ace roundup should bring us very close to our needed amount. Joe is communicating with Jay at the Park District about a food truck. The food truck would need to provide a certificate of insurance.

Ladies Night Out: The Sept. 18th event from 5:30-7:00 pm will take place at the Central Park Pavilion. The rental agreement with the Park District has already been approved with no cost to the Chamber. Thus far five businesses have signed up. Since this is a first time for our chamber to host this event, a $25 table fee for non-members was moved by Tim and seconded by Kristy. Motion carried. The chamber is providing a $200 grand prize. Each business is to provide a $50 gift basket. Setup is a 5:00 pm. Entries are due by Sept. 11.

Board of Directors: A September 6 deadline was set for new and current board members to turn in their biographies and intent to be on the board to the chamber’s email. The group decided that board member requirements are: a member in good standing, available for monthly meetings and willing to assist with chamber events.

Ice Skating Rink: The project might be able to be completed by a group effort of Village, park, chamber and township.

Banners: There are currently 39 banners hanging along the streets.

The next meeting will be September 10.

The meeting adjourned at 6:16 pm.

Respectfully submitted,
Mary Kay Cooper, secretary

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