Manhattan Chamber of Commerce Board Minutes
255 South State Street, Unit B, Manhattan, IL 60442
March 12, 2019

Present: Donna Bateman, Kristy Byers, Mary Kay Cooper, Shari Fiocca, Joe Regan, Kevin Sing, Laura Umphrey and Administrative Assistant Peggy Kaatz. Absent: Tim McGrath

Shari called the meeting to order at 3:30 PM. Kevin moved, and Joe seconded a motion to approve the secretary’s report as written. Motion carried. Donna reviewed the treasurer’s report. The Chamber now has a debit card in case we want to set up a different phone company. Mary Kay moved to accept the treasurer’s report, and Kevin seconded the motion. Motion carried.

Membership: Currently we have 68 members. Our new members this year are KBB Realty@Keller Williams Preferred Realty, Law Office of Michael Naughton, Galleon Innovative, Inc., Mrs. M's Preschool, Cubby Holes, Heartland Bank and Trust, Gibbs Custom Gunsmithing LLC and Forsythe Gould Funeral Home.

Eighteen have not renewed even after multiple emails and snail mail. Joe moved and Kristy seconded a motion to impose a late fee of $25 after April 1 for last year’s members who decide to renew now. Motion carried. Peggy will send them an email reminding them of all the benefits that they will miss as well as two having their banners removed.

Some years Riverside has paid as a non-profit. This year they would like to support our mission and pay the full business price. Kits Café will join in the future. An application was left for the new owner of Roadhouse 52. St. Joseph School and Church have been combined. Stickers for the door that are easy to remove are ready to be picked up.

Banners: All the new banners are up except for the Historical Society. The Park District’s banner is cracked in the middle and will need to be replaced at a cost of about $70. Donna is to keep excess banner money in the checking account until all banners are paid for and hanging and then move it to the banner account.

Welcome Bags: There have been three responses from members willing to deliver the Welcome Bags. Shari, Kristi and Joe also volunteered. Peggy has divided the new residents by subdivisions. Bags are to be picked up at the Village Hall and delivered within 30 days.

Kevin moved, and Joe seconded a motion to purchase 500 woven bags at $1.30 each for Welcome Bags. Wording on one side would say, “Welcome to Manhattan” and have the Chamber’s Logo. In the future, sponsors could be added to the backside. Current bags are totally filled. If more is added, then current bags can be put inside the woven bags.

Labor Day Fireworks: The new cost of fireworks for 2019 will be $7475, an increase of $975. Ace will only do the roundup program for one week close to the event. Mary Kay will put up a Go Fund Me post.

Labor Day Parade: The theme of Super Heroes was selected. Mary Kay will complete a parade permit.

Friday before Saturday’s Manhattan on Tap: Using the tent for an event was discussed. The tent will be up. The Chamber would not get 100% of an event’s profit since the Tap group is paying for the tent. A craft show, a shopping night and an expo were suggested. The New Lenox Expo charged $140 for a member to have a table and $240 for non-members plus additional fees for other services. Other sale nights have used a % off the prices each hour that the event continued. Wine might be possible if the Saturday group’s liquor license could be applied for a two-day period. A paint night of glassesor serving trays or assembling planters was also suggested. A local lady does such nights for the library. Kristy will attend the March 20 at 6 PM Manhattan on Tap meeting at the Village Hall to coordinate with the Chamber’s ideas.

Drop Box: Peggy and the board are encouraged to put items into the Chamber’s Drop Box. Mary Kay will give all current board members access. This will aid future boards in not having to reinvent the wheel.

Scholarships: Lincoln-Way West, Peotone High School and Providence will submit their top candidate for the Chamber’s scholarship to Kristy. From those one will win the $1,000 scholarship. She is to have the information by April 5 and let the schools know by April 15. Instead of scholarship, the junior high students will receive a Manhattan Chamber of Commerce Award with a $25 gift card or check. Laura has scholarship rubrics, which she will share with Kristy.

Networking Event: Joe said that he already has ten R.S.V.P reservations for the March 20 luncheon.

The meeting was adjourned at 5:00 PM.

The next meeting will be April 9, 2019 at the Chamber office at 3:30 PM.

Respectfully submitted,
Mary Kay Cooper, secretary

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Manhattan Chamber of Commerce

P.O. Box 357

Manhattan, IL 60442